When I started the Practical Communication Blog, my second post was entitled, “What You Don’t Know About Nonverbal Communication Can Hurt You.” In it, I discussed the importance of understanding the powerful role nonverbal communication plays in our interactions.

Today, I want to share five nonverbal communication tips taken from my book “Practical Communication: 25 Tips, Tools, and Techniques for Getting Along and Getting Things Done.”

1. Match the message to the nonverbals.

Nonverbals that send messages that are consistent with the words you use will reinforce those words. If you, “mean it,” you have to look and sound like you mean it.

You can’t tell someone, “If you don’t come in on time tomorrow, I’ll need to write you up,” while looking at your shoes and whispering. You need to speak firmly and without hesitation,  look the person directly in the eye, and sound as if you mean what we’re saying.

2. Take note of thoughts and feelings before speaking.

If you want to sound confident, but feel terrified, at best you’ll come across as insecure. The mindset and emotion must match the words. The same goes for when you’re angry or upset about something, but want to discuss the problem calmly without sounding angry or upset. You’re not going to pull it off, because the anger will likely “leak” through your nonverbal communication.

3. Realize that nonverbal communication is situational.

A strong tone meant to tell someone, “I mean it!” might be read as assertive by one person, and misinterpreted by another as anger or frustration. Additionally, nonverbals can take on different connotations depending on the situation. For example, the strong tone you might use when telling children at home, “I mean it,” may be completely inappropriate at work or in a social situation. Therefore, you may need to adjust our nonverbals for different situations and people.

4. Make a point of using nonverbals to strengthen your message.

In order to match your nonverbals to your words as outlined in #1 above, you have to consciously think about what nonverbals will strengthen your message BEFORE you open your mouth. Think about what facial expressions, gestures, posture, movement, vocal quality, etc., would reinforce the following messages:

– This is the third time this week you’ve been late. This can’t happen again.

– I really appreciate the time and effort you obviously put into this report.

– I love your idea. It’s the best I’ve heard all day.

Think about how different they would sound and how you would (should) look saying them.

5. Realize that nonverbal communication varies across cultures.

Americans view eye contact as a tremendous indicator of sincerity, honesty, and confidence. As such, most require eye contact in order to take interactions seriously.

Keep in mind though, the use of eye contact, and in fact many nonverbal messages, mean different things in different cultures. It’s unlikely you’ll be able to learn the nonverbal “rules” of every culture in the world. However, when interacting with others, you should consider that they might not operate under the same nonverbal rules as you do.

Additionally, when you’re in social or work situations where you know you’ll be interacting with people from a different culture, it’s a good idea to become at least familiar with some of their nonverbal “customs” not only so you can better read them, but to allow you to adjust your nonverbals accordingly.

6. Pay attention to what others’ nonverbals are telling you, but be cautious about over-interpreting their meaning.

Just as your nonverbals communicate to others, their nonverbals are communicating to you. When talking with someone, even on the telephone, listen carefully to what his or her nonverbals are telling you. Are they sending contradicting messages from the person’s words? Do the nonverbals reveal something about how the person is feeling or what he or she may really think?

However, don’t make the mistake of believing that by reading others’ nonverbals you become a mind reader. Nonverbal behaviors can often have more than one interpretation. If in doubt about what someone’s behavior is telling you, ask or use the Perception Checking technique I shared in a previous post.